Notice of Annual General Meeting

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Notice is hereby given that the 109th Annual General Meeting (AGM) of Pharmaceutical Defence Limited will be a Microsoft Teams Meeting on Thursday, the 21st of October 2021 at 11:00am AEDT when the attendance of members is requested.

This meeting has been called to discuss the following agenda and consider and vote on the Resolutions.

Agenda

  1. Quorum, Attendance, Apologies and Proxies
  2. Confirm Notice of Meeting
  3. Approval of previous minutes
  4. Approval of the PDL 30 June 2021 Annual Report
  5. To confirm election of Directors
  6. To fix the remuneration of the Directors
  7. Special Business – Proposed Amendments to the Constitution
    1. Resolution 1 – Removal of Director Retirement Benefit
      To consider and pass, as a special resolution, an amendment to the Constitution to note that each Director appointed after 1 January 2022 will have no entitlement to any ex-gratia payment on retirement.
    2. Resolution 2 – Eligibility to extend tenure of Chair
      To consider and pass, as a special resolution, an amendment to the Constitution allowing the Chair to be eligible for re-election for one additional 4-year term, where the Board considers their expertise and knowledge may assist in maintaining stability and continuity in the Company.
    3. Resolution 3 – Retired Member
      To consider and pass, as a special resolution, an amendment to the Constitution to include a further category of Member – Retired Member to reflect the fact that retired members continue to receive certain member benefits and that these members can contribute the benefit of their wisdom and insight through their experience in the pharmaceutical industry.
      Read more in the Notice of Special Resolutions
  8. Any other business raised by the Members
  9. Close of Meeting

Special Business – Proposed Amendments to the Constitution

You can view a full copy of the constitution with the proposed amendments before the AGM. Please be advised this will only be provided in hard copy upon written/emailed request.

Virtual participation

If you would like to attend the meeting online, please contact Julie.michel@pdl.org.au so that we can send you a meeting invitation.

Proxies

An eligible member who is unable to attend the meeting is entitled to appoint a proxy to attend and vote. That person need not be a member of the Company but should be a natural person over the age of 18 years. Completed, signed Proxy forms must be lodged at the Registered Office of the Company by 5:00pm, Monday 18th October 2021. Proxy forms to be emailed to Julie.Michel@pdl.org.au or the original to be mailed to PDL PO Box 777 Hawthorn, VIC, 3122.

Download a Proxy form.

Annual Report

The PDL 2021 Annual Report will be available to members upon request from the 30th of September 2021. The report will be uploaded to the PDL website in advance of the AGM and be accessible to members via member login to the portal. Please be advised this will only be provided in hard copy upon written/emailed request.

Yours faithfully,
Glen Oliver

Company Secretary
Pharmaceutical Defence Limited

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